Welcome, Guest
Username: Password: Remember me

TOPIC: How to organize your library and events.

How to organize your library and events. 14 Jul 2017 13:09 #89399

I wondering how others organise their libraries and events.

I am switching from iMovie 11 and I found the organisation of events extremely convenient. iMovie automatically created folders for drives, years and months. All the events you created on one external drive are loaded when you open iMovie. This makes it very convenient to browse through all events on external drives. You don´t have to open anything - its just there - nicely sorted in folders. See Screenshot
Bildschirmfoto2017-07-14um14.47.01.jpg


This was the main reason why I used iMovie 11 for so long. The current iMovie doesn't have this sorting feature.

Now I am on FCPX and try to replicate this workflow.

Right now I create a dedicated library for every event. I read that this is the preferred way. Especially when you want to move an edit to your Macbook Pro to edit on the go.

This means I have to open all libraries manually. OK, you can select all libraries in the finder and open them all at once.

Closing libraries is another story. This is tedious because you have to do it one by one. I would prefer a command like "Close all libraries but this one".

How should I name the actual event? I usually have one library with one event.

What are good practices. Right now I use the name of the Camera I had used. See Screenshot
Bildschirmfoto2017-07-14um14.43.28.jpg


What's really annoying is that you cannot display the date and time of RECORDING within FCPX. Or can you?

I have to look up the recording date in the finder and name or rename my new library accordingly like 170714_name.

In theory - if I would create ONE library for each external drive and all events would be just events, I would open all events of that drive all at once - similar to iMovie 11.

But what about the memory usage? Are there limits how many events you should have in one library?

How would I move an event from the external drive to the MBP to edit on the go?
The administrator has disabled public write access.

How to organize your library and events. 15 Jul 2017 08:49 #89412

  • Axel
  • Axel's Avatar
  • OFFLINE
  • Platinum Boarder
  • Posts: 463
  • Thank you received: 59
  • Karma: 10
andreas.vichr wrote:
Right now I create a dedicated library for every event. I read that this is the preferred way. Especially when you want to move an edit to your Macbook Pro to edit on the go.

Maybe you've read that somewhere, but I think it's a bad way, depending on how you use libraries. A library is where all the data needed for one *film* is either stored or linked to (you wrote above that you store externally). If you split a whole film into several libraries, clips used in the project(s) had to be constantly copied between them. An event, on the other hand, is little else but a folder. There has to be one event at least, but you can create as many as you like. Some prefer to make events for days of shooting, some make a new event for every card they import, others like to sort by content. Such a folder is for your convenience only, imo many of them are of little use for a small to medium project (meaning *film*). Because tags are more versatile than folders. The only good thing about folders is that they limit the number of shots in the browser.

andreas.vichr wrote:
This means I have to open all libraries manually. OK, you can select all libraries in the finder and open them all at once.


This is related to your habit to create too many libraries. Do you work on one film at a time? Than only one library needs to be open. The libraries themselves don't have to be on your system drive. They can be on an external drive as well, and then the clips may also very well be in the libraries (you better had an FCP X archive or other form of backup additionally).


There are countless ways to skin this cat, I can't name them all. It urns out, there is a solution for everybody, but you have to think things through beforehand.

andreas.vichr wrote:
Closing libraries is another story. This is tedious because you have to do it one by one. I would prefer a command like "Close all libraries but this one".


See above. If you really edit several films in the same period of time, you could close the library at the end of a session, and open another one next time you start. You can download Library Manager to give you a good overview over your libraries, events and projects and open projects from there (free part) or actually manage them there (clean up disk space, move them, $30).

Also, as you will have observed, the term "project" (at least for german, which is my native language) usually refers to the whole film. Not so in FCP X. A project there is a timeline, a sequence, a scene, part of the final or master project. A library usually contains several projects for one *film*. I only used iMovie on iPhone and iPad and can't tell you how it's done there.

andreas.vichr wrote:
How should I name the actual event? I usually have one library with one event.


If you have one, why rename it? If there was one man in the world, would he worry about being mistaken for somebody else? It's totally up to you how you name your events or in which manner you use them.

andreas.vichr wrote:
What's really annoying is that you cannot display the date and time of RECORDING within FCPX. Or can you?


Yes. Read this (it's for german also).

andreas.vichr wrote:
But what about the memory usage? Are there limits how many events you should have in one library?


FCP X works (in that respect) similar to iTunes. It actually doesn't matter how many songs in how many playlists you have in the music library. Even an iPhone isn't overstrained by that. It only gets a problem if you create a playlist MY 300 FAVOURITE CDS. And that's how you could understand events - subfolders to help you split and roughly sort hundreds and thousands of clips. If you know you want to listen to a certain album (and given you named it accordingly) you will find it that way. If you vaguely remember the mood, the category, but not the name or the artist, you search by those criteria, and you can combine them. This would then be comparable with tagging and existing metadata (MUCH more powerful than folders!).

andreas.vichr wrote:
How would I move an event from the external drive to the MBP to edit on the go?


I've read much on this request lately. Again, there are many ways to design a workflow that as well suits a workstation as a laptop. As a starting point, let me suggest to keep your footage externally. Then either you connect a portable drive to your MBP or you work with proxies internally (lot of options, copy, move, consolidate libraries in various ways, you'd have to test the best way for you).
Last Edit: 15 Jul 2017 09:09 by Axel.
The administrator has disabled public write access.

How to organize your library and events. 15 Jul 2017 09:38 #89416

meant as an addendum to Axel's excellent advice & thoughts:
andreas.vichr wrote:
I wondering how others organise their libraries and events.…


Depends on the Project (I'm not doing 'movies', so I like the term project)
For my little football reports, my structure is
Lib = season ('Hinrunde 2016')
Event = match (contestants name)
1 special Event contains 'standards', e.g. opener, ambient audio (to 'cover' swearing coaches)

I don't care for cam-names, date of recording (I always forget to set at last one cam's time/date) etc, I apply angles, due to using 3-6 cams for Multicam.

different story for a wedding movie:
before shoot, I planned a structure, based upon my imagination of the outcome - simple time based: before wedding, while wedding, speeches, party = those are my 4 Events; inside 'dozen' of keyword lists (beauty shot, smiles, props, family, fun, art, …)

again, cam names, date, all sorts of 'tech' info are of no use (for me) ; massively indexed by content.

different story for a quick'n dirty schools play:
3 cam Multicam + ext audio, all in one 'box', not keywords, no indexing, slam MC together, drag into timeline, shorten a few pauses, then 'TV truck editing': while play, switch 1/2/3 - project done in real time! (… ok, aside 'minor' tweaks to color adjust, audio adjust…

tl;dr:
there is no THE structure.
What puzzles me, in your post too, why people are sorting manually by 'tech data' (??) What info do you get while editing, reading the name of the camera?? ;)
I need favourites, slow mo shots, beauty shots, must-haves, year-in-review clips, best-of, unused, to-be-colour corrected, etc…

Smart lists are helpful - if you want to filter all material done with 100fps - make a smartlist; all done with GoPro = smartlist; all done on day 1 of event = … ok, list view allow to sort this ;)

The 'power' of FCPX is, it is content-driven… it keeps away the boring stuff
The administrator has disabled public write access.

How to organize your library and events. 15 Jul 2017 12:09 #89419

Great and helpful replies. This helps me a lot to get my workflow done. I also will check the links. Thank you.

To explain a bit more.
My current Libraries are indeed my "films". I import the content of one SD card from one camera into an event. For each of those libraries/films I create several projects like episodes, a complete version and a trailer. Then I work on another library. My libraries are structured very simple and are only shot in HD. File size of libraries are usually only between 10 and 10GB each.

I hardly ever copy content from one library to another. I work on one library finish all episodes and its done. Then I decide which library I will work on next. Such a library can be located on one of my 20 external 500GB drives.

When I work on several libraries over the weekend on my MBP without my external drives, I copy those libraries to the MBP, work on them and copy them back when I am at home.

This I the main reason why I like my structure. Libraries are self contained and can be moved around easily. I see my films/libraries listed in the finder and can tag them (progress, done)

When I would have one big library for each external drive, containing my "films" only as events, moving them around separately would be more difficult, I assume.
The administrator has disabled public write access.

How to organize your library and events. 16 Jul 2017 03:45 #89422

  • Axel
  • Axel's Avatar
  • OFFLINE
  • Platinum Boarder
  • Posts: 463
  • Thank you received: 59
  • Karma: 10
See? There are individual solutions everywhere, and though your description looked weird in your first posting, it obviously makes perfect sense to you. You will find yourself changing workflows from time to time, adjusting and improving them, and that's a good thing. A lot of useful tricks on fcp.co too.
The administrator has disabled public write access.

How to organize your library and events. 17 Jul 2017 01:05 #89433

  • FCPX.guru
  • FCPX.guru's Avatar
  • OFFLINE
  • Platinum Boarder
  • bbalser.com
  • Posts: 2717
  • Thank you received: 357
  • Karma: 33
I just did a blog post about how I organize serial TV shows we produce. Just for some insight into media management flexibility and ideas. Here is explain how I generally think of FCPX media management in a 3 part concept.
finalcutprox.guru/blogs-main/techniques-...adcast_series_1.html
The administrator has disabled public write access.

How to organize your library and events. 17 Jul 2017 09:01 #89450

Great post - thank you. Very helpful.

You write...

"The Staples Event is, to me, vital for good organization. It contains everything that will be shared by each episode and the promos. These are things like logo graphics, to/from commercial break bumpers, opening credits, closing credits, etc."

So these staples events are in EACH of your libraries. How do you copy them to a new library you set up? Do you have a template library containing only staples events?

I want to use similar intros and outros in each of my films/libraries and I wonder how I will do this in the future. I think I could use Motion templates that I just select from within FCP and modify directly. So in my case I probably don't need a separate staples event. Just thinking...
The administrator has disabled public write access.

How to organize your library and events. 17 Jul 2017 11:43 #89455

  • FCPX.guru
  • FCPX.guru's Avatar
  • OFFLINE
  • Platinum Boarder
  • bbalser.com
  • Posts: 2717
  • Thank you received: 357
  • Karma: 33
I do not copy them. Each Library is a Production. Everything for a show, let's say "Kel's Cars" is a show, and it has its own Library. I create an Event from scratch called Staples. I begin adding bumpers, logs, etc, to that, which are unique to this Production/Show. Then each episode gets it's own event. For Season 2 of "Kel's Cars" I'll start a new Library. Only then will I "copy" a Staples Event. But mostly each Library will have everything for one show, or one production. I would NEVER divide a single production up into separate Libraries. That's simply getting way to detailed and confusing. That's "over thinking" media management.

I have a quite I use in my FCPX classes; "If you have to ask a question about your media management after you've started editing, you're probably making it overly complicated." That's not always the case, but makes a point. Too many Libraries, too many Events, too many Keyword Collections, etc, defeat the purpose (some LARGE productions are complex, exceptions to the rule). KISS, Keep It Short and Simple (which is historically the original meaning of KISS, nothing to do with "stupid").

Back to your OP, I'd NEVER use multiple Libraries, and I think you're making too many Events. Make one Event called "Camera Cards". Then make Keyword Collections for each individual card you import. Tip; if you have a keyword collection selected FIRST, then cmd-i to import media, it all automatically gets assigned to that keyword collection.
The administrator has disabled public write access.

How to organize your library and events. 18 Jul 2017 13:25 #89491

Axel wrote:
You can download Library Manager to give you a good overview over your libraries, events and projects and open projects from there (free part) or actually manage them there (clean up disk space, move them, $30).

Alex, do you know a tool like Library manager that would generate thumbnails of your external libraries? I would like to browse all my libraries visually without the external drives connected. When I know which one to open I would insert my drive and open the library.
The administrator has disabled public write access.

How to organize your library and events. 23 Jul 2017 11:58 #89540

  • Axel
  • Axel's Avatar
  • OFFLINE
  • Platinum Boarder
  • Posts: 463
  • Thank you received: 59
  • Karma: 10
andreas.vichr wrote:
Alex, do you know a tool like Library manager that would generate thumbnails of your external libraries? I would like to browse all my libraries visually without the external drives connected. When I know which one to open I would insert my drive and open the library.

It's Axel (think of Beverly Hills Cop).

And no, I don't know such a tool. But if that's essential for your workflow, you can do that manually in Finder.

I do like good thumbnails too (I'd like to assign custom posterframes to clips, projects - and why not libraries?). But in one year I have only created 15 libraries. I recognize their purple icon at once, for further information the custom names I gave them suffice. And of course Library Manager. If I hadn't Library Manager and had an awful lot of libraries, I'd be very specific about the naming rules. I'd call them "fclib... (name of the project)". Why this particular prefix? Because I can remember it stands for Final Cut Library. And because there is nothing else on my Mac that contains this combination of letters. So I'd type cmd+f and then, in the search field "fclib", and all my libraries would be listed chronologically and with their meaningful names.
The administrator has disabled public write access.

How to organize your library and events. 23 Jul 2017 12:45 #89541

  • FCPX.guru
  • FCPX.guru's Avatar
  • OFFLINE
  • Platinum Boarder
  • bbalser.com
  • Posts: 2717
  • Thank you received: 357
  • Karma: 33
Easier way to find all your Libraries listed at once.
finalcutprox.guru/blogs-main/techniques-...s/smart_folders.html

As far as looking at a list of Libraries on unconnected drives, how would you do that for ANY type of computer file? I guess make a spreadsheet?
Last Edit: 23 Jul 2017 12:46 by FCPX.guru.
The administrator has disabled public write access.

How to organize your library and events. 23 Jul 2017 13:52 #89543

  • Axel
  • Axel's Avatar
  • OFFLINE
  • Platinum Boarder
  • Posts: 463
  • Thank you received: 59
  • Karma: 10
WOW!

I've been on MacOS / OSX for so long, and never bothered to make smart collections there!

Once again, thank you!
The administrator has disabled public write access.

How to organize your library and events. 23 Jul 2017 20:28 #89545

I found the perfect solution. And the funny thing is - I had it already.

The solution is Media Pro from Phase One.
www.phaseone.com/de-DE/Products/Software...ia-Pro/Features.aspx

You can do the following.

Create a new archive like "All_My_13_500GB_Drives"
Drag and drop the icon of your first drive into the Media Pro window
Media Pro recognises the original media files in all FCPX library packages
It also recognises my old iMovie projects
Each original media clip is presented by a thumbnail
While the drive is connected you can play the video in a viewer
You can set the size of thumbnails and rebuild all thumbnails any time
You can define the poster frame of each clip individually

Insert/connect next external drive
Repeat

After that you have access to ALL your external drive and get an idea what's on them. You cannot view a preview video while offline but you see the thums. That you can define your own poster frame this is perfect for me. I get an idea what is on my drives and what I have to work on next.

I am using Media Pro since many years but I had was not aware that it would handle FCPX libraries so transparently. I had the 10.0 version and just upgraded to SE for 39€

This solves the problem for my specific workflow. It is limited. You cannot archive events or project - just the original files. For some this will be not enough but that is exactly what I was looking for.

I also have tested other options.

NeoFinder does not import FCPX libraries at all.

CatDV would do all what I needed and much more but it has such an horrible Java UI. And it just does to much for my needs. The learning curve is too much for me. I do HAVE a license. I never really used it in the past 10 years although I tried twice. I gave up each tome. It ist just a PITA to use FMAO. It looks like it stuck in the year 2000.

I am really happy that I rediscovered my good old Media Pro. I was already using iView MediaPro, then Expression Media and the Phase One version for several years. It is really a very powerful media archive program. Video archiving is sure not the primary use.
de.wikipedia.org/wiki/Phase_One_Media_Pro
Last Edit: 23 Jul 2017 20:39 by andreas.vichr.
The administrator has disabled public write access.

How to organize your library and events. 24 Jul 2017 03:37 #89547

  • FCPX.guru
  • FCPX.guru's Avatar
  • OFFLINE
  • Platinum Boarder
  • bbalser.com
  • Posts: 2717
  • Thank you received: 357
  • Karma: 33
Axel wrote:
WOW!

I've been on MacOS / OSX for so long, and never bothered to make smart collections there!

Once again, thank you!

I also make one for my Camera Archives and Logic projects. Finder smart collections, so much you can do with them to make life a tad easier in the morning.
The administrator has disabled public write access.